Acumatica ERP Review: Features, Benefits, Pricing, and Cons

Acumatica ERP is an intuitive software that simplifies and synchronizes automation across a business’s multiple workflows. Acumatica ERP is a single product with various configurable no-code/low-code tools. Business process experts can customize these tools according to their needs.

This Acumatica review will focus on its features, pricing, pros, cons, and benefits.

What Is Acumatica?

Acumatica is a modern cloud-based ERP solution for midmarket companies. It includes modules for accounting, financial management, inventory management, construction management, customer relationship management, manufacturing management, and order management.

Founded in 2008, Acumatica has served more than 10,000 customers worldwide and has offices in seven different locations. This cloud ERP is suitable for SMBs, global businesses, companies seeking cloud adoption, and enterprises.

Acumatica Cloud ERP Features

The features of Acumatica ERP are financial management, inventory management, asset management, project accounting, data analytics and reporting, payroll management, and more.

Financial Management

Acumatica cloud ERP offers financial management features to manage assets, income, and expenses from one platform. Companies can migrate their historical AR and AP data from legacy systems to Acumatica.

Acumatica cloud ERP lets users create customizable workflows and automate them for all business areas, leading to compliant and timely book closings with reduced workload. Even if an organization operates across multiple entities, sites, currencies, and countries, Acumatica simplifies the complex process by offering a consolidated view of all financials. 

Commerce Connectors

Acumatica’s Commerce Connectors are the native integrations with Amazon, BigCommerce, and Shopify. These enable companies to connect their eCommerce storefront with financials, inventory, product information, and fulfillment to exchange real-time data with this cloud service.

Acumatica supports B2C, B2B, and D2C sales with automatic product information sync and seamless implementation of promotions and discounts. Acumatica uses advanced encryption to protect the personally identifiable information of its customers and comply with privacy regulations.

Construction Management

Construction management software enables construction firms to establish real-time connections between workers and employees in field, office, and remote locations. It offers updated snapshots of projects for managing labor, budget, and schedule.

Acumatica functions as a single source of truth for contracts, subcontracts, opportunities, orders, scope changes, job costs, project documents, and compliances. It supports distributed teams by helping them adapt to quick changes and maintain operational continuity.

Manufacturing Management

Acumatica’s manufacturing management feature is ideal for managing production, procurement, and orders with real-time access to data from any place. It is compatible with several manufacturing methodologies, including make-to-stock, engineer-to-order, make-to-order, project-centric, job shop, batch, and repetitive manufacturing.

Acumatica’s extensive suite includes tools for production, estimating, engineering, material planning, scheduling, and configuration. Its out-of-the-box features, such as document management, CRM, project accounting, and payroll, offer unique breadth in a manufacturing product. These features, combined with a self-service portal, ensure a better customer experience.

Inventory Management

Acumatica enables companies to balance supply and demand through flexible item management, quality traceability, and robust replenishment for automated orders. Its 360-degree visibility into inventories located in different locations ensures users have system-wide control and inventory efficiency.

By stock reservation, returned orders, safety stock, and configurable demand forecast formulas, Acumatica allows companies to avoid stock-outs and improve customer satisfaction. 

Warehouse Management System

Acumatica lets businesses manage their warehouses properly with prioritized picking and automatic data capture, leading to increased productivity and reduced error. Efficient barcode scanning and picked item eliminates the chances of over-shipments, undershipments, and incorrect shipping.

Customized workflows automate tasks such as picking, packaging, receiving purchasing orders, putting away, transferring, and counting physical items. Lot/serial tracking and timely alerts help monitor warehouse operations.

General Ledger

Acumatica offers Genelar Ledger modules commonly found in accounting software. It smoothly integrates with the rest of the Acumatica suite, giving users instant, company-wide access to critical financial data. It offers flexible, detailed reporting and analysis for ledger accounts, income, costs, and assets.

Acumatica supports multiple currencies for entering general ledger transactions in various currencies. Users can configure financial periods and change account types for transactions that have already been posted.

Payroll Management

Acumatica’s payroll feature automates the manual entry process and allows payroll processing from anywhere. Organizations can set up multiple pay groups to process paychecks with different pay schedules and employee types.

When a new employee joins, it lets users enter default information about them, such as location, working hours per week and year, WC code, and PTO accruals. In addition to paying employees, it manages tax filing for companies and provides updated tax rates for local, state, and federal taxes. 

Project Accounting

Project accounting features are suitable for individual business initiatives to manage budgeting, orders, inventory, billing, timesheets, and reporting. The general ledger, accounts payable, accounts receivable, sales orders, purchase orders, inventory management, and time management all contribute to unified visibility into the project.

Acumatica allows tracking of all project-related costs for material, labor, and services. It simplifies project quote management and financial reports. Acumatica cloud ERP gives companies complete control over billing with accurate billing rates, predefined company-specific financial periods, and audit trail control.

Operations Management

Acumatica’s operations management capabilities automate supply chain processes. It enables real-time stock level tracking, automated replenishment, and lot/serial number tracing. Acumatica also helps manufacturing operations with production scheduling, work order management, and quality control.

Its demand forecasting, purchase order management, and vendor performance tracking tools assist in supply chain management. These features, along with advanced reporting and analytics, allow businesses to optimize operations.

Personalized Dashboards

Acumatica dashboard is highly customizable, so users can get a tailored view of their business using multiple display options. It delivers information in an intuitive format so companies can address market challenges and make the right decisions.

The dashboard shows complete data in real-time across the enterprise, or users can choose to view it by a business entity, customer account, or vendor. Companies can create visual dashboards for a combined view of essential KPIs.

Integration

Acumatica offers seamless integration with 200+ third-party applications that extend its functionalities. Businesses can visit Acumatica Marketplace to find solutions from its technology partners that fit their business needs. They can filter the apps based on core functionality, industry, and location. If companies are looking for software fulfilled by Acumatica, they can categorize that as well.

Fixed Assets

This Acumatica feature offers complete visibility of fixed assets and depreciation calculations. Users can add fixed assets individually, directly from AP purchases, or import from a file. It works for multiple property types, including owned property, leases, rentals, and granted property.

Acumatica allows businesses to make mass changes to several fixed assets using single entries such as depreciation schedule processing, fixed asset transaction release, purchases to fixed asset conversion, and fixed asset calendar generation. It supports the U.S. IRS section 179 deductions for the initial year of the asset service. 

Order Management

Acumatica’s order management features save time with automation while simplifying pricing and discounts. Companies without an inventory management license can place sales orders, create purchase orders, and create purchase order requisitions for non-stock inventory only.

When used with inventory management, users can manage item prices and discounts for quotes and sales orders for stock inventory items. Other order management features include item suggestions for upselling, bundling multiple resource requests for one requisition, and cross-company transactions.

Data Analytics and Reporting

Every Acumatica cloud module has an out-of-the-box reporting facility to access real-time system data. Acumatica’s Report Designer lets users quickly create new reports and modify existing reports. Users can create templates for common types of reports and generate custom reports for different roles in PDF, Word, Excel, and HTML formats. They can make data available to Power BI and similar data analytics tools.

Service Management

Service management includes scheduling the available people and getting real-time data on actual work happening in the field. Acumatica allows contract management, resource management, appointment scheduling, dispatch calendar board, resource tracking on maps, and a mobile application for installation, delivery, or remote service operations. 

What are the Benefits of Using Acumatica ERP?

The benefits of Acumatica ERP are listed below.

Streamlined Operations

Acumatica ERP automates and integrates various business processes — from order processing to inventory management to financial accounting to customer relationship management. By automating routine and redundant tasks, Acumatica allows employees to focus on strategic initiatives, leading to increased productivity and cost savings. Moreover, companies can customize workflows to specific business needs, improving seamless operations across departments and overall organizational performance.

Real-time Visibility

Acumatica offers businesses real-time insights into their operations. With access to updated data on inventory levels, financial metrics, sales performance, and customer information, companies can quickly make informed decisions. This real-time visibility helps organizations identify business trends, expect upcoming challenges, and grab opportunities before anyone else. 

Easy Migration

Data migration is not easy, but Acumatica and its partners are committed to making it seamless and organized. Acumatica offers a smooth migration process for businesses transitioning from another Enterprise Resource Planning (ERP) solution or legacy systems. It enables seamless data transfer and integration with existing applications.

Collaboration

Acumatica is a powerful tool that helps companies grow their remote, hybrid, and onsite teams with enhanced company-wide communication and collaboration. Here, data from every department flows into and out of a centralized database so all employees can access real-time data.

Whether at home, at a worksite, or on the move, Acumatica streamlines its workflows and automates business processes. Team members have remote collaboration capabilities and access to updated and accurate reports, documents, and project management resources to help them achieve common goals. 

Disaster Recovery

Acumatica’s SLA uptime guarantee ensures protection during any disaster. Acumatica backs up all transactional data in a separate location for disaster recovery. If a data center hosting your service is completely shut down during a disaster, Acumatica will quickly perform a recovery procedure to resume the service from an alternate data center. For this, Acumatica automatically backs up all transactional data daily on a rolling backup schedule at no extra charge.

Construction and Field Services

Acumatica offers dedicated construction and field services tools to ensure real-time collaboration between office and field. It also offers flexible drop-shipping to project sites and data processing through native AI and ML technologies, ensuring compliance with industry standards.

Acumatica streamlines field management by allowing access to subcontractor updates, job site visitor names, the list of issues and changes, and job site weather updates to all users. 

Enterprise-level Security

Acumatica ERP software offers robust enterprise-level security by centralizing data management within the platform. It grants companies granular control over access permissions.

Acumatica eliminates the security risks associated with physical documents by providing online financial reporting. Thus, sensitive and critical business data remains securely within the system, preventing unauthorized access and potential data breaches and maintaining compliance with industry regulations such as GDPR, SOC Type 1 & 2, and PCI DSS.

Acumatica ERP Pricing

Acumatica pricing depends on three factors: number of implemented applications, resource consumption level, and license. It offers growth-friendly pricing based on consumption. All plans are available to unlimited users.

Acumatica Customer Support

Acumatica customer support is available 24/7 through email, chat, and call. It has a knowledge base to answer users’ common queries. User community access is another way businesses can get help from Acumatica products and implementation.

Acumatica Integrations

Acumatica offers seamless integration with 200+ third-party applications, including Amazon, Shopify, ADP, and BigCommerce. Users can visit Acumatica Marketplace to get integrated solutions from the technology partners. Companies can filter the apps based on location, functionality, and industry. 

Acumatica Alternatives

Companies that do not consider Acumatica the best ERP software can use any of the following Acumatica alternatives.

Sage X3

Sage X3 is the perfect Acumatica alternative for businesses that focus on managing operations, supply chain, distribution, and business services. While Acumatica is a cloud-based solution, Sage X3 is available in both cloud and on-premise versions. So, companies looking for hybrid or on-premise ERP software should pick Sage X3.

SYSPRO ERP

SYSPRO ERP is a suitable Acumatica alternative for manufacturing and distribution businesses. While Acumatica offers industry-specific solutions for various industries, SYSPRO is packed with specialized features for complex manufacturing and distribution operations. Companies that need advanced supply chain management facilities must choose SYSPRO ERP over Acumatica.

Microsoft Dynamic 365 ERP

Microsoft Dynamics 365 is the most suitable ERP software for organizations prioritizing deep integration with other Microsoft products such as Microsoft 365 and Azure. It is also ideal for companies that need AI-powered ERP software with built-in data analytics.

Is There Any FREE ERP Software?

Yes, companies can use many free ERP software programs, such as Oddo, ERPNext, Dolibarr, and WebERP, without spending any money. While some free ERP solutions are web browser-based, other applications run exclusively on certain operating systems, such as Linux. Before choosing free ERP software, businesses must confirm if it comes with hidden charges.

Who Should Use Acumatica ERP?

Acumatica ERP is ideal for growing businesses and medium-sized enterprises (SMEs) looking for a scalable and flexible cloud-based solution. Companies in the manufacturing, distribution, construction, retail, and service industries should use Acumatica ERP for effortless operations. Acumatica can also be used for agriculture, transportation, telecommunication, healthcare, and management of non-profit organizations.

Who Shouldn’t Use Acumatica ERP?

Small businesses with budgetary limitations and businesses without technical expertise should not use Acumatica ERP. Large enterprises with extremely complex or highly customizable operations can skip using Acumatica ERP. It is not suitable for companies looking for an on-premise ERP.

Acumatica Verdict

Acumatica is highly scalable software that supports collaboration with cross-module workflows. It offers a single source of truth for all employees, so everyone stays on the same page about the business’s current status. Businesses can choose to deploy the software on a public or private cloud. So, any mid-size business looking for a cloud-based ERP can opt for Acumatica. Acumatica ERP receives the Geekflare Excellent Editorial Choice Award.

However, large-size enterprises with complex requirements and small businesses with limited budgets should avoid Acumatica and look for alternatives.

Explore more on Business Management

• Best Inventory Management Software
• Best Contract Management Software