Best Expense Management Software for 2024

Zoho Expense is part of Zoho’s Finance product suite, which focuses on travel and expense management for businesses. It provides dedicated expense management tools for handling online and offline travel workflows in a single platform.

Zoho provides a cost-effective solution to consolidate business expenses across trips, purchase requests, reimbursements, and more. With its powerful reporting, integrations, and collaboration features, finance teams can make informed decisions about their expense management.

• 

  Multi-Currency Support: Ideal for businesses operating in different countries.

• 

  Establish expense rules: Set regular limits on per diem or expense amounts for employees to control expenses. You can notify them as they reach their expense limit.

• 

  Mobile Accessibility: Allows expense tracking on the go via a mobile app.

• 

  Customize and control: Implement custom roles and approvals workflows and design custom dashboards based on employee access hierarchy or expense category.

• 

  Card management: Centralize and reconcile personal and corporate credit card management in real-time.

• 

  Generous free trial provides key features to test expense management automation

• 

  Good accuracy of auto-scan feature for uploading bills and receipts

• 

  Option to add travel expenses based on per diem or mileage

• 

  Inadequate expense reporting features

• 

  Issues syncing the mobile app with updates done on the web app

• 

  Initial setup is time-consuming

• 

  Inadequate integration to streamline payroll and reimbursement payments

Rippling helps you control your business expenses by automating the reviewing and blocking out-of-policy expenses. It focuses on helping you implement your expense policy using approval chain workflows, trigger actions to notify policy limits, issue payments, and more.

With Rippling, you can integrate payroll and reimbursement to simplify employee management. It integrates with its HR and accounting software ecosystem, further helping with auditing and compliance in a single platform.

• 

  Custom policies: Implement tailored rules and restrictions on what each employee can see and adapt as employee role changes.

• 

  Automated approval chains: Implement approval workflows to review expenses with role-based rules.

• 

  Multi-currency support: Reimburse expenses across 100+ countries while your dashboard reads the currency of your choice, helping global companies operate effectively.

• 

  Cross-currency reconciliation: Automatically convert expenses into the reviewer’s currency, streamlining the reconciliation process for foreign transactions.

• 

  Report builder: Generate real-time expense reports and answer reimbursement queries directly within the payroll system.

• 

  Unified platform for implementing custom expense policy

• 

  Robust features focus on self-servicing

• 

  Integrated platform with HR, analytics, payroll, LMS, help desk, surveys, and more

• 

  Can purchase apps separately as per business requirement

• 

  Too many features increase the learning curve and set up time

• 

  Users report inadequate international payment options

• 

  Email-first support leads to a lack of human assistance and an increase in resolution time

• 

  Difficult user navigation

Precoro provides visibility and predictability into your employee expenses. It is one of the best apps for business expenses to track, manage, and automate expense management workflows via the dashboard.

Procure’s features target budgeting efficiency in procurement and employee management to help your business make informed financial decisions. It adjusts as per your industry use cases, company size, and purchase model, thus providing flexibility in your finance and budgeting strategy.

• 

  Unify purchases: Easy to add and edit employee expenses with approval workflows to process all transactions in a single platform.

• 

  Customize workflows: Create custom fields, approval workflows, and dashboard designs based on user roles and permissions.

• 

  Supplier management: Centralizes supplier information, making managing contracts and maintaining vendor relationships easier.

• 

  SSO and Google login: It enables secure login access. You can also limit IP addresses, helping manage multi-location employee posting.

• 

  OCR technology: Autoscan receipts and digitize paperwork to avoid manual data entry.

• 

  User-friendly dashboard for non-finance teams

• 

  Organized design and easy to use

• 

  Cost-effective pricing for small business expense tracking

• 

  Ideal for procurement workflows

• 

  Streamlines procurement activities in one platform for better visibility.

• 

  Inadequate invoicing and reporting features

• 

  Lacks dedicated travel booking and expense management features

• 

  No bulk import feature for adding purchase orders

Moss’s expense management software focuses on accounting and bookkeeping functions. You can sync your accounting system by supporting it with data from receipts, expense tracking, and budgeting efforts.

It allows you to issue credit cards with custom limits and approval policies tailored to employee roles. This digitizes data for easy month-end closing calculations, thus improving the productivity of finance teams.

• 

  Corporate credit cards: Issue employee cards with customizable limits to maintain spending oversight.

• 

  Manage receipts: Use Moss’s mobile app to capture data from offline receipts. Also allows automatic sync using direct integration with Gmail/Outlook.

• 

  Payout options: Allows bundling employee expenses and reimbursements with multiple payout options like Apple Pay.

• 

  Month-end closing automation: Integrates with accounting software and automatically categorizes corporate credit card spending data.

• 

  Enhanced security measures: Moss’s platform is GDPR compliant and uses multi-layer defenses like multi-factor authentication, contactless payments, Single-Sign-On (SSO), and more.

• 

  Easy to add receipts and success ratio of recognition with mobile app

• 

  Responsive customer support

• 

  Good for accounting and finance teams’ productivity

• 

  Data sync features make accounting easy

• 

  Budget control features

• 

  Single platform pricing, irrespective of the number of users

• 

  Involves learning curve

• 

  Inadequate expense reporting features

• 

  Takes time to set up with credit card allocation, dashboard design, adding team members, and more.

• 

  Inadequate forecasting features

Pleo is the best expense management software for European companies, and it centralizes digital payments, invoices, expense tracking, and reimbursements into a single platform. This makes accounting easy, including for multi-entity expenses, thus making finance teams more productive.

With spending controls and insights, the business can strategize to ensure it meets budgets as decided. A unique feature includes subscription management, where it can remove duplicates and handle recurring payments.

• 

  Real-time expense tracking: Helps get real-time insights on expenses for making informed decisions to avoid overspending.

• 

  Pleo company cards: Use physical, temporary, or virtual cards that allow employees to make purchases directly. Finance teams can maintain control by setting spending limits.

• 

  Multi-entity expense management: Manage expenses across different entities or offices from a single account.

• 

  Automate receipt management: Captures and syncs every expense data across subscriptions, invoices, offline spending, or daily expenses with your accounting tool.

• 

  Streamline out-of-pocket expenses: Helps track expenses as per defined company policy with approval workflows and spend alerts.

• 

  Provides real-time auditing and bookkeeping features

• 

  Effective receipt management features

• 

  Simple setup with an intuitive user interface

• 

  Provides 1% cashback for every expense on the purchase of annual plans

• 

  Integration of virtual card expenses and accounting software reduces manual work

• 

  Pleo positions itself as a ‘spend management platform’, making it unsuitable for enterprises

• 

  Inadequate tax management features

• 

  Limited acceptance of virtual cards

• 

  Users report unreliable fetching of receipts from emails

Emburse provides a mobile app to help manage expenses and reimbursements on the go. Using its ‘ adaptable expense policy ‘ feature, you can tailor its expense management software to your industry.

Its travel expense management features make it ideal for organizations with frequent employee travel requirements. It also provides physical and virtual cards that make controlling employee spending more seamless and integrated.

• 

  Optimize travel expenses: Leverage useful features like tracking and rebooking lower fares to save travel costs.

• 

  ERP integration: Seamlessly digitize with expense management software and increase its functionality by integrating with existing accounting, invoicing, HR, and other systems.

• 

  Virtual cards: Get a physical or virtual corporate card that allows you to easily control expenses using spending limits.

• 

  Mobile receipt capture: Employees can submit expenses as they happen using the intuitive mobile app, enabling real-time receipt capture for accurate reimbursements.

• 

  Dashboards: Make informed decisions by creating custom expense reports and tracking vital metrics using dashboards.

• 

  User-friendly desktop and mobile app

• 

  Adequate resources to learn Emburse’s expense management tools

• 

  Ideal for companies looking to add/edit travel expenses on the go with a mobile app

• 

  Active customer support that considers feedback

• 

  Features in desktop and mobile apps are not in sync

• 

  Inadequate reimbursement workflows

• 

  Difficult to navigate reporting features

• 

  No bulk import option

• 

  You need to upload receipts one by one, making it still a manual process

Payhawk offers to streamline your financial budget and efforts to control it with its expense management software. By creating budget management per cost center, you can track business expenses made under it in real-time.

Further, you can automate subscription management and restrict spending by adding limits as per expense policy. With Payhawk, the finance team can also create personalized expense reports across cost centers, teams, employees, or expense categories, which help with audits.

• 

  Individual and team cards: Issue debit or credit cards with strict spending limits to control expenses and digitize transactions for easy accounting and reconciliation.

• 

  Real-time expense tracking: Get a dashboard with live expense monitoring that centralizes all transactions.

• 

  ESG reporting support: Payhawk automatically tracks carbon emissions to back up your ESG reporting and sustainability efforts.

• 

  Subscription management: Track and handle recurring payments. You get insights into expenses such that it gets predictable, thus helping with better financial decisions.

• 

  Custom approval chains: Implement custom spend policies by designing approval workflows and spend limits across transaction categories.

• 

  Features track expenses to enable better budget control and optimization

• 

  Active product and customer support team

• 

  Multi-currency support

• 

  Documentation features reduce paperwork

• 

  Provides cashback on expenses

• 

  Inadequate data export options

• 

  Users report slow software, delays in updating data, and occasional glitches.

• 

  Complex integrations setup

• 

  Allows uploading only one receipt per transaction

BILL offers free expense management tools that centralize streamlining transactions across company credit cards, reimbursements, and tracking expenses. It also provides dedicated features to handle travel booking and expense tracking using the BILL Divvy Corporate Card.

BILL helps with real-time expense tracking, such that you can forward this data to its Account Payables or Account Receivables software for further accounting. It integrates with multiple third-party software, thus helping you make informed decisions with additional functionalities.

• 

  Mobile app for receipt tracking: Complete and track transactions on the go using BILL’s mobile app to update expenses.

• 

  Virtual cards: The BILL Divvy Corporate Card helps save from any exposure to fraud and controls expenses with spending limits.

• 

  Expense policy: Use budgeting and expense management control features to implement your company’s expense and reimbursement policy.

• 

  Accounting software integrations: Sync and share data with ERP and accounting software like NetSuite, QuickBooks Online, Sage Intacct, and more.

• 

  Handle reimbursements: Bring all out-of-pocket expenses together and reimburse employees or vendors on time with ACH payments or payroll system.

• 

  Being free enables small business expense tracking

• 

  Saves money and time for big monthly expenses with petty cash transactions

• 

  Fraud prevention features on virtual cards

• 

  Offers a rewards program on expenses done using a virtual card

• 

  Doesn’t track personal expenses

• 

  Bugs in the accuracy of uploading receipts

• 

  Lacks notification feature to alert about budget constraints

• 

  Cannot set limits on receipts

• 

  Does not support multi-entity expense management

• 

  Inadequate budgeting and expense hierarchy

Expensify provides an expense management platform for both individuals and businesses. You can track receipts, prepare expense reports, automate invoices, and manage travel workflows in a single platform.

With budget-friendly pricing and a free expense management tool for individuals, it is good to get started. It also offers cashback on their corporate credit card expenses – thus, further helping you reduce investment into expense management software.

• 

  Collaboration tools: Centralize communication with employees, vendors, customers, etc via chat, emails, or messages.

• 

  Global reimbursements: Supports payments across 190+ countries in their local currencies.

• 

  Travel management: Streamlines booking accommodations and travel via flights. Allows adding spending limits on travel bookings and flexible payment options.

• 

  40+ integrations: Enhance functionality and avoid data migration by integrating directly with ERP and accounting software like Xero, Quickbooks, NetSuite, Workday, Sage Intacct, and more.

• 

  Virtual cards: Issue corporate cards to handle employee expenses for easy accounting and budget control.

• 

  Directly fetches expenses from credit cards, emails, and receipts

• 

  Less yet effective features make it easy to use

• 

  Good reporting capabilities

• 

  Includes personal expense tracking features

• 

  Provides a dedicated email address to send receipts directly to the app

• 

  Difficult setup and navigation

• 

  Small business users report poor and limited customer service

• 

  Mobile apps have limited features compared to desktop

• 

  Users report occasional bugs and glitches

• 

  Per-user pricing plans make it expensive for large teams

SAP Concur comes with an integrated platform and enterprise features that enable large organizations to streamline expenses across their complex operations. It automates the collection, centralization, and processing of expense data from existing systems and channels like receipts.

With deep integration with 50+ ERP solutions, you get actionable insights to make informed financial decisions for your enterprise.

• 

  Policy compliance checks: Automates approval workflows and establishes checks using alerts to maintain company expense policy.

• 

  SAP Concur mobile app: Streamlines employee expenses by guiding them during business trips and capturing receipt data for easy accounting and reimbursements.

• 

  Real-time spend analytics: Provides dashboards that offer insights into spending trends to make effective financial decisions.

• 

  Concur travel: Centralizes complete travel expense management by prepopulating business trip information into expense claims. This automates and quickens the pace of employee reimbursements.

• 

  700+ integrations: Sync and share data with existing software for a smoother transition and enhanced capabilities.

• 

  SAP branding and experience with enterprise customers

• 

  Effective mobile app for uploading receipts

• 

  Advanced AI and OCR for capturing expense data

• 

  Powerful integrations enable scalability

• 

  Adequate SAP Concur expense management software training resources

• 

  Inadequate auditing features to enforce expense policy

• 

  Users report poor post-purchase customer support

• 

  Limited mobile app features compared to desktop

• 

  Users report a steep learning curve for SAP Concur

Veryfi’s AI expense management platform integrates advanced OCR technology to capture effective expense data from receipts and documents. It is suitable for self-employed individuals or businesses dealing with many offline transactions involving paperwork, receipts, invoices, cash collection, etc.

The Veryfi mobile app further streamlines expense management by syncing captured data with its bookkeeping platform or sharing it with third-party integrations. Your business can also generate expense reports to gain insights for optimizing expense management.

• 

  Self-serve billing portal: A dedicated space for accountants to manage multiple clients efficiently by simplifying billing and project tracking.

• 

  Real-time expense reconciliation: Accurately and automatically reconcile transactions against uploaded receipts by connecting bank accounts or credit cards.

• 

  Reports for financial decisions: Generate standard or customized reports to gain insights into spending patterns.

• 

  OCR technology: Experience AI for extracting expense data from receipts, invoices, forms, documents, etc.

• 

  Integration with accounting software: Sync expenses directly with QuickBooks or Xero to update them in real-time for seamless bookkeeping.

• 

  Good customer support

• 

  Effective and accurate OCR recognition technology

• 

  Easy to use and quick setup

• 

  Seamless bookkeeping workflows

• 

  Google Drive and Dropbox integration help backup files

• 

  Inadequate import export option

• 

  Expensive for small business expense tracking requirement

Everlance streamlines personal expenses for self-employed professionals like freelancers or individuals. It simply syncs your bank account and credit cards to track all transactions and organize them for further processing.

You can track expenses and determine potential tax deductions and insights on savings. The expense management tools are user-friendly and effective, making it an ideal choice for anyone looking to streamline their expense management process.

• 

  Upload receipt: Users can easily upload photos of receipts to cloud storage to keep their records organized and accessible at any time.

• 

  Get insights on expenses: Helps organize and separate personal and business expenses for self-employed professionals, making it easy to analyze spending habits on the dashboard.

• 

  Mileage tracking: Provides effective tools like favorite location detection, trip categorization, visual maps for routing, and more for mileage tracking.

• 

  Tax deduction finder: Suggests potential tax deductions based on recorded expenses, helping users save money during tax season.

• 

  Tax deduction finder: Sync, scan, and review credit card and bank account transactions for potential tax deductions. It also automatically generates IRS reports for tax filing.

• 

  Separates personal and business expenses

• 

  Effective for mileage tracking and reimbursement workflow automation

• 

  Adequate features for self-employed professionals who travel a lot

• 

  Easy to use with no steep learning curve

• 

  Allows data export

• 

  Suitable for small businesses due to low-pricing plans

• 

  Users report glitches in recording trips and expenses

• 

  Users report buggy automatic sync and tracking

• 

  No bulk editing option for transactions or trips

• 

  Lacks customization for reporting and dashboards

Rydoo uses AI to optimize the expense management process, enabling finance teams to track expenses, conduct smart audits, and gain insights to make better financial decisions. It also enables smart travel expense management with mileage tracking and per diem management features.

With Rydoo, your employees can submit expenses quickly and accurately by simply snapping a picture of their receipts. Further, its advanced AI-enabled features, like fraud detection and expense compliance management, help streamline and scale expense policy implementation efforts.

• 

  Rydoo mobile app: Track employee expenses by scanning receipts, automating mileage tracking, and simplifying per Diem calculations.

• 

  Set up approval workflows: Track and enforce expense policy by streamlining expense approvals and follow-ups.

• 

  Global compliance: Supports tax, per diem, and mileage calculations in 80+ countries.

• 

  Credit card reconciliation: Automate adding expenses from credit cards and banks, and AI helps match and clean data.

• 

  Integrations: Sync and share data between your existing systems across 35+ HR, travel, ERP, or accounting software to centralize expense management.

• 

  Good accuracy of OCR for uploading receipts

• 

  The cloud-based platform makes it easy to generate reports and audit trails

• 

  Clean and intuitive navigation

• 

  The mobile app doesn’t recognize receipt pictures clicked in low light

• 

  User-based pricing can get expensive for large teams

• 

  Users report poor customer service and occasional glitches and lags when using the software

Fyle helps SMBs manage employee expenses and automate accounting workflows. It provides a ‘messaging’ interface to log expenses, where you can share receipt pictures. Fyle’s OCR detects expense data to save.

Fyle provides automation and integration with accounting software to use this expense data for streamlined accounting. This eliminates manual data entry and enhances visibility into spending patterns, thus saving time and reducing errors.

• 

  Texting for receipt collection: Your employees can text receipt photos, and Fyle captures spending data to save. It can then follow up for more information over the text, helping avoid the need to manually edit information on the desktop app.

• 

  Automate expense reports: Fyle’s AI generates expense reports on schedule or demand by simply texting.

• 

  Alerts and notifications: Help employees update receipts and information when they use their credit card. This ensures timely budgeting, accounting, and reimbursements.

• 

  Manage trip expenses: Offers dedicated tools to track mileage and per diem, streamline travel booking, and sync data with accounting software.

• 

  Automate expense compliance: Fyle’s AI flags expenses that do not adhere to your company’s spending policies, thus avoiding manual reviews.

• 

  Proactive customer support

• 

  Allows sending expense reports from the mobile app

• 

  Detects handwritten documents

• 

  Can fetch expense data from emails

• 

  Intuitive mobile app user interface

• 

  Inadequate options to set up approval workflows

• 

  Lacks integrations with other apps like travel or taxi booking platforms

• 

  Users report occasional app glitches and wrong detection of data by AI

• 

  Inadequate dashboard features for reporting and analytics